HCEA announces top Medical Trade Shows

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is working hard at all the top medical shows! 

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2010-2011 medical shows? 

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HCEA Announces Top 50 Largest U.S. Medical Meetings

ATLANTA — The Healthcare Convention & Exhibitors Association (HCEA) has released its list of the top 50 largest U.S. medical meetings held in 2009.  The listed meetings include both actual and rounded attendance figures self-reported by the event organizers.  Below are the top 10 medical meetings from the list:

Rank	Association Name	Total Attendance	Professional Attendance
1	Greater New York Dental Meeting	59,166	37,206
2	Radiological Society Of North America, Inc.	56,824	26,363
3	American Academy Of Orthopaedic Surgeons	33,440	17,624
4	American Dental Association	32,000	20,000
5	Chicago Dental Society	31,333	16,644
6	Society For Neuroscience	30,581	25,794
7	FIME Intermed USA	30,306	n/a
8	American Society Of Clinical Oncology - Annual Meeting	29,600	23,500
9	Healthcare Information & Management Systems Society	27,627	12,766
10	Massachusetts Dental Society - Yankee Dental Congress	26,138	19,683

The top 50 largest medical meetings are ranked by reported total attendance, which measures all registered participants at a convention, including exhibitors.  In the case of a tie, professional attendance is used to further determine the rank.  

To see the full list visit www.hcea.org/research_top50.asp.

HCEA is the only association solely dedicated to improving the effectiveness of all conventions, meetings and exhibitions for the healthcare industry.  HCEA represents organizations involved in healthcare convention marketing and exhibitions.

The Plan B Chaos

Do you ever worry about the chaos of having to go with the much dreaded "Plan B"?  Work with Momentum Management and leave your worries at our front door!  We will take care of you (and your Plan B!)


Check out this article  - Exhibitor Magazine Article - PLAN B

10 TIPS FOR A SUCCESSFUL INSTALLATION AND DISMANTLE!

The trade show floor can be like operating in a foreign country – with the various unions, terminology, and hazards. However, if you follow a few basic tips, you can successfully and economically navigate the waters of your next show.

1. Choose a quality labor partner
1. National coverage so that you can have consistency
2. Reputation for integrity and performance –ask around
3. Price – while cost per hour is important, keep in mind that comparing the rate of an independent contractor to a general contractor (GC) is not comparing apples to apples. Independent contractor labor is typically far more efficient, thereby resulting in few hours billed.
2. Exhibitor Appointed Contractor Letter (EAC Letter)
1. Check in your exhibitor services manual for the due date. This is typically 30 days prior to the show – but can be as much as 90 days.
2. Complete the form, send to the show contractor and send a copy to your labor contractor. 
3. If it is past the due date, call your labor contractor, they may be able to work it out with the show.
3. Shipping
1. Choose a trade show experienced shipping partner
2. Price – do not compare the price of shipping with a van line (quality point to point transportation) to that of a common show carrier (consolidates loads, breaks down skids, rough ride). If you value your exhibit properties, they are not equal
3. Label each item on a skid separately. Skids sometimes get broken down
4. Pre-Plan
1. Complete all service orders well in advance (electrical, carpet, hanging signs, material handling, etc.) to get best rates
2. Electrical – be sure to include a dimensioned layout of where the electrical should go, along with an orientation for your booth (include surrounding booth numbers)
3. Send copies of all service orders to your labor partner
5. Set Up Instructions and Booth Renderings
1. Be sure to have detailed and accurate set up instructions
2. Send a copy of the instructions to your labor partner in advance
3. Bring a copy of the instructions with you
4. Have back up copies of your booth drawings at your office
6. Scheduling of labor – factors to consider when choosing start times
1. Scheduled Move In Time for your booth # - find this on the targeted move in plan or in your exhibitor services manual
2. City and Venue – some take longer to get the freight from the dock to the booth than others – ask your labor partner
3. Direct Shipment or Advanced Shipment – you can generally begin set up at or close to your targeted move in time only if you send your booth to the Advanced Warehouse. 
4. Leave time for the electrical to be laid – and carpet if you rent from the general contractor. Idle crew hours are the responsibility of the exhibitor if mis-scheduled. We would be happy to help you eliminate idle time by consulting with you in advance. 
7. Union Jurisdictions – every city is different
1. Read the rules in your Exhibitor Services Manual
2. In some cities you can set your own booth up – in others you can do almost nothing
3. For detailed information on a city by city basis, email kmiller@momentummgt.com and request our union jurisdiction guidelines. 
8. Security Concerns
1. Theft is common in Convention Centers
2. If it is valuable – keep it locked up. Many people have access to the show floor. Your labor partner can not be responsible for your valuables. 
9. Inventory List
1. Have a complete list of crates and inventory for inbound and outbound
2. If the outbound shipment is split, have a detailed inventory of which items ship to each destination
3. Provide this list to your labor partner.
10. Supervision
1. A supervisor who knows the details of your exhibit and also how the unions in that city operate will save you time, money, and frustration.
2. The supervisor must remain at the booth throughout the entire installation and dismantle.

Momentum Management Inc. has been a national provider of outstanding installation and dismantle labor for over 19 years. We would welcome an opportunity to help you be a success on the show floor.

Momentum Management, Inc

700 Abbey Court

Alpharetta, GA 30004

770-777-4100

comment@momentummgt.com

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